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NEW JERSEY COUNCIL OF NAIW

The name of the Council shall be New Jersey Council of NAIW.

These bylaws shall be supplemental to NAIW bylaws and standing rules. If any amendment

to NAIW bylaws or standing rules causes these bylaws to conflict with NAIW bylaws or

standing rules the New Jersey council of NAIW bylaws shall automatically conform to NAIW

bylaws and standing rules. Dues or assessment of individuals or local associations shall be

prohibited.

1. Perform the duties as stated in NAIW bylaws and standing rules, the council’s

bylaws, by the Board of Directors, by the Executive Committee, by the National

President, and the council Director’s and Council Director’s-elect manuals.

2. Preside at the New Jersey Council Annual Meeting and any other state meeting.

If unable to attend, an alternate appointed by the Council Director shall preside.

In the event the Council Director is unable to appoint an alternate, the Regional

Vice President shall appoint an alternate.

3. Appoint standing committees as provided in NAIW bylaws and standing rules

and these council bylaws.

4. Maintain the Council Nominating Committee file in accordance with procedures

established by the NAIW Board of Directors and contained in the Nominating

Committee Manual.

5. Fill any vacancy that may occur in council-elected positions other than Council

Director, and Council Director-elect, with the concurrence of the Regional Vice

President. Local associations and active members may submit candidates either

from the council or who have their declared association of record as being

within the council to the Council Director for consideration.

1. Not to exceed the travel budget allocated for her term.

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2. Not to exceed one (1) visit per association, unless the local association

extending the invitation.

D. Should a vacancy occur in the position of Council Director, the Council Director-elect

shall immediately assume the office of Council Director.

1. Perform the duties as stated in NAIW bylaws and standing rules.

2. Appoint all standing committees, except as otherwise provided in NAIW

bylaws and standing rules, and these council bylaws.

3. Confirm the date and site of the annual meeting (to be held on the fourth

Saturday in October) immediately following election to office, in accordance

with these bylaws, and subject to the approval of the current Regional Vice

President.

4. Shall make (1) budgeted on-site planning visit with the Annual Meeting

Planning Committee.

election by the local presidents of the council. The vacancy shall be filled by a

member from the council or by a member who has declared their association of

record as being within that council.

shall be:

filled by election by the local presidents of the council, The vacancy shall be

filled by a member from the council or by a member who has declared their

association of record as being within that council.

The Nominating Committee shall be formed in accordance with Article IV,

Section 3. , D., of the NAIW bylaws.

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1. There shall be a Nominating Committee that shall be appointed by the

Council Director-elect.

2. The Chairman who should have previously served on the council nominating

committee shall be appointed by the Council director-elect and shall not have a

vote.

3. The committee shall meet at the annual meeting and recommend one (1) or

more candidates for office.

preceding the annual council meeting.

5. The committee receives recommendations and qualifications of candidates

from councils, local associations and active members. In addition, the

committee can submit its own nominations. The committee shall submit at least

one name for each pointed position to be filled. Following the report of the

committee, additional nominations may be made from the floor. The

nominations are for the following positions:

The report of the Nominating committee at the council meeting, following and description of

the committee or the committee’s work shall be in a form similar to the following:

Nominating Committee Chairman: “Madame Council Director, as set forth in Article IV, Section

3.D of the NAIW (International) Bylaws, the Nominating Committee recommends the following slate

of candidates for the council for the 200_ - 200_ term. Candidates’ qualifications were previously

provided and will be read at this time.

For Council Director ___________________ ______________________________

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For Delegate to Regional Nominating Committee _____________________________

For Alternate to Regional Nominating Committee _____________________________

Madame Council Director, this concludes the report of the Nominating Committee.

1. The director-elect shall appoint a chairman and two (2) members to review the

State Bylaws.

2. This committee shall be appointed no later than December 15.

3. The committee shall consider and/or correlate proposed amendments submitted,

together with its own, and submit amendments receiving a majority vote of the

committee to the annual meeting for consideration.

4. The committee may receive recommendations for proposed amendments from

local associations and active members, which shall be submitted to the council

meeting for consideration.

5. The chairman shall distribute the proposed amendments to all local associations

and members at large no later than sixty (60) days prior to the annual council meeting.

6. The committee shall correlate and publish all bylaws and amendments adopted at

the council meeting and furnish revised copies to NAIW headquarters for the

distribution to all local associations, members-at-large and the Region Vice President

immediately following adoption at the council meeting.

1. The Council director shall appoint a chairman and at least two (2) members, who

shall be present at the annual council meeting. The committee shall receive credential

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forms, certify delegates and alternates, and register delegates and alternates at the

annual meeting.

2. Any member who contests a delegate or alternate certification shall do so to the

committee. The Council Director shall make the final decision on a contested delegate

or alternate certification.

3. The chairman shall provide quorum certification.

1. A Public Relations/Program Chairman shall be elected at the annual meeting and

assume office on July 1.

2. The chairman may appoint three (3) members as liaisons for public relations

education and legislation, with the concurrence of the Council director.

3. This committee shall assist the council director in managing the cooperative efforts

with the insurance industry within the council.

4. This committee shall assist in supporting the educational needs of the members in

insurance education, legislation and safety issues in the council.

5. This committee shall promote NAIW programs within the council.

1. A Membership Development Committee Chairman shall be elected at the annual

meeting and assume office on July 1.

2. The chairman may appoint three (3) members as liaisons throughout the council, to

assist in the duties of this committee with the concurance of the director.

3. This committee shall assist the director in the organization of new associations and

recruitment of active members within the council.

4. This committee shall promote membership development and retention within the

council.

5. Other council committees may be appointed by the council director.

1. The director shall appoint an Award Chairman and the chairman may appoint as

many as two (2) members to administer the awards and coordinate with the “finance

Chairman the distribution of funds as provided for in the Awards and Fund Guidelines.

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3. Any additional award added between council annual meetings must be proposed by

the committee to the members at council meeting. If delegates at the meeting approve

the award, then the award may be given and funded by the New Jersey Council of NAIW

for that year only. To continue, the award must be added to Rule 4. F. 2 of these bylaws.

4. All awards shall be in compliance with NAIW official policy.

5. The Council Director shall select the recipient of the AAMGA Award.

1. The Council Director shall appoint a School Director and Education Chairman.

2. The School Director shall maintain appropriate licensing and recordkeeping for the

school, assist in filing courses for approval by the New Jersey department of Insurance

and perform other duties as may be required.

3. The Education chairman may appoint as many as two (2) members to assist with the

educational needs of the members in insurance education programs within the council.

4. The committee members shall work in conjunction with the New Jersey council of

NAIW School.

1. A Communication Committee chairman shall be appointed by the Council Director.

2. This committee shall monitor, manage, and maintain the New Jersey Council’s web

site and the New Jersey online guide link at the National NAIW web site.

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3. This committee shall periodically collect and coordinate data from the Council

Director, Council Director-elect, and committee chairman to update the information

contained on the New Jersey Council web site.

1. The voting body of the council meeting shall consist of one (1) delegate from each

local association in that council.

2. Delegates at the annual meeting shall register with the Credentials committee prior

to the business session and their national dues must be paid.

3. Members-at-large, (excluding student members-at-large) in attendance at the council

meeting, shall meet and elect a certified delegate.

4. The meeting program and planning shall be at the discretion of the Council Directorelect.

5. The registration fee for the annual meeting shall be determined by the hosting

association with the approval of the Council Director-elect subject to any restrictions in

the NAIW bylaws and standing rules.

6. The national representative shall be the Regional Vice President of the region, who

shall be provided time on the program to address the assembly.

7. A delegate’s briefing, open to all members, shall be conducted by the Council

director and the Regional Vice president. The purpose of the briefing shall be to review

any proposed amendments to NAIW bylaws and standing rules or council bylaws.

8. The Council Director shall appoint a secretary to record minutes and provide a copy

to all associations within the state.

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1. The Council may hold three (3) additional meetings annually at the direction of the

Council Director. The purpose of these meetings shall be to conduct council business

and educational seminars.

2. The Council Director, Council Director-Elect and council committees are authorized

to meet by telephone conference or through other electronic communications media

as permitted by law.

3. The Council Director shall select the date and site of all meetings other than the

annual meeting.

4. The meeting registration fee shall be sufficient to cover all expenses.

5. The Council Director shall appoint a secretary to record minutes and provide a copy

to all associations with in the council.

1. Candidates shall be in attendance at the Annual Meeting.

2. All candidates shall submit a resume of their qualifications to the Nominating

Committee.

regional conference and the national convention provided:

1. The recommendation was circulated to all associations and members-at-large, and

that the recommendations received a majority vote of the delegates present and

voting, or

2. That the recommendations received a two thirds (2/3) vote of the delegates present

and voting without previous notice.

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1. Distribute award and/or scholarship funds to recipients at the direction of the

Awards Committee.

2. Have a general supervision and management of the receipts and disbursements

during their term, which shall coincide with the fiscal year.

3. Have the Council Director approve all expenditures.

4. Keep an itemized summary of all transactions and make a detailed report at the

Annual Meeting..

5. Submit books and record for audit when requested.

6. File any and all forms required.

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1.Council Directors shall have a budget allocated for their term of office to be used to

make one (1) visit to each association in their Council and for communications

(photocopying & postage) with members in the Council, not ot exceed the budgeted

amounts.

1. Expense vouchers must include a copy of the airline ticket or a detailed account of

the mileage.

Effective July 1, 2005, the NAIW (International) per mile rate will be 80% of the IRS mileage rate

the car for the operation and maintenance costs such as oil, fuel, tires,etc. It is not designed for

effecting major repairs on an automobile, and expenses due to mechanical breakdown are not

reimbursable. Te per mile rate reimbursed will not exceed the cost of commercial airline ticket

between the same points. In determining the mode of transportation air or car the less

expensive option, which is compatible with the scheduling requirements, should be chosen.

1. Expense vouchers must be accompanied by receipts for any expense over $10.

2. If the trip for which reimbursement is sought is one of the Council Director’s official

visits to a local association, the expense voucher must be accompanied by a copy of the official

form for reporting local association.

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